NOVEMBER 2020 NEWSLETTER #2
Our show is the highlight of our dancing year for most of our pupils. Although it is at a busy time of the year try to enjoy all that goes with it.
If you have not yet paid your term fees these must be settled ASAP. No prizes are able to be awarded to students with outstanding fees.
WE NEED HELP with the running of the show
If you can help with any of the following jobs for either or both shows, please see your class teacher, fill in the kitchen helper sheet on the studio wall or phone Robyn, (the co-director) 021 263 1407 or Kym 027 264 7287. We need –
w At least one mother/caregiver to supervise each item in the show. This includes being at both show dress rehearsals and shows. The supervisor will have to assist Robyn lining them up and by checking that all dancers are correctly groomed; helping if needed. Two parents can share a group and do one show each but both will need to be at the rehearsals so they know what to do. Supervisors will need to look after the group of children during the show. Please see your class teacher if you can be a supervisor.
w People to help at the kitchen during rehearsals and show performances
w Seniors to help sell programmes / raffle tickets / supervise juniors / help with juniors at finale.
Please note that only official supervisors will be allowed to stay backstage during the show except for the group supervisor or if your child is in a fast change dressing room. We will not have room for other parents to be backstage during the show. Please have your child arrive fully dressed with the correct make-up and hairstyle. For younger students (under 10 years) requiring a costume change during one half of the show the parent may briefly come backstage to help until the costume change has been completed. Older students will need to change themselves or you will need to arrange with another parent/senior student who will be backstage during the show to help your child to get changed if they are in more than one item.
Without parent help we cannot run the show. Every dancer performs at both shows. If possible please watch one show and help on the other show night. Please note that no fathers are to be in the girls’ dressing rooms, we will have a separate male dressing area. No mobile phone cameras are to be used in any of the dressing rooms.
No normal classes will be held after 28th November.
Recording of our show: Video taping and cameras are welcome at the Wednesday and Thursday rehearsals BUT NOT during the real shows. We have arranged for professional DVDs to be made of the whole show. The DVDs will cost $40.00. CASH ONLY WITH PRE PAYMENT WHICH MUST BE PAID BY THE 28TH OF NOVEMBER. No DVD’s will be posted out. Please fill in a DVD order form ASAP and return with payment to the office to ensure that you do not miss out.
SHOW PHOTOS WITH REHEARSAL: In the last week there are no lessons held at the studio. On Sunday 29th November students who are in the show have a photograph day at AWDA studio’s which will include a rehearsal in the studio in your costume after the photograph is taken. Individual photographs and group photos are both taken on this day. Photos will be $8 each and will be sent via email only. Individual photos will be taken on the day and will only be emailed out once paid for. Group photographs will be ready to view at the show performances and order forms will be available at the show for you to take down your order details. No payment will be taken at the show this year.
No other cameras or camera phones are to be used at the photograph session or in the theatre during the shows. Times are on the website www.awda.co.nz on the about us page and also up on the studio wall, please ensure that you write down times required carefully.
SHOW REHEARSALS AT AVONDALE COLLEGE
WEDNESDAY 2nd & THURSDAY 3rd DECEMBER
All items will practice their dances onstage at the Avondale College Performing Arts Centre, Victor St entrance. These special practices onstage will be held for every item in our show. Please come early in costume with the correct required hairstyle and be prepared to stay for at least 30-45 minutes from the beginning of your time. We need everyone to practise the items onstage to learn spacing, where to come on from and to set lighting. Times are on the website www.awda.co.nz on the about us page and also up on the studio wall, please ensure that you write down times required carefully. The order practising will be in the order of the show; please check the show programme draft on the studio wall so that you know which half your child is performing in. Wednesday rehearsal is for items in the 1st half and Thursday rehearsal is for items in the 2nd half.
FULL DRESS REHEARSAL
Onstage at AVONDALE COLLEGE Saturday 5TH December, for EVERYONE. 100% ATTENDANCE IS VITAL!!
All the dancers get ‘a talk’ on the stage during the finale and notes practice. Please do not leave until you are told you may go. Everyone will need full makeup. There are no spectators in the audience EXCEPT 12-1 during the Saturday rehearsal.
SATURDAY 5th DECEMBER (AT AVONDALE COLLEGE)
10:45am – 12:00pm
Run through 1st half once in show order in full costume, please stay for finale rehearsal.
12:00pm – 1:00pm
FULL SCHOOL FINALE & NOTES
Parents come into audience to listen to notes
COMPULSORY FOR ALL STUDENTS
1:00pm – 1:15pm
1:15pm – 2:15pm
Run through 2nd half once in show order in full costume. You can leave after you have danced if you are going home in between the rehearsal and the show
Please note, every item will only run through once on Saturday; please do not be late as it is important to have every dancer there. Please ensure that you know which dance your child is in.
1ST half items – please do not leave until after finale practice
2nd half items – must come to finale practice at 12:00 but may go after their run through
All the dancers get ‘a talk’ during finale practice
Saturday everyone will need full makeup
MEN’S ITEM Included in the first half run through (at the end of the half). Please arrive by 11:30am.
Delicious, healthy food and drinks will be sold on Wednesday, Thursday, and Saturday rehearsals as well as a Fundraising BBQ. If anyone is interested in helping out for an hour or 2 (or more if you can) on these rehearsals or the show performances before and during interval please fill in the sheet on the studio wall. This will be to fundraise money for our students. We are not allowed food or drink in the hall or the changing rooms. We will need to eat and drink outside or in the foyer.
We would love all our pupils to see the whole show but dancers MUST NOT come into the audience so please do not purchase a ticket for them. On the Wednesday and Thursday rehearsals please feel welcome to have your children watch the parts of the show they have not seen BUT WE MUST NOT HAVE ANY EXTRA PEOPLE at the rehearsals – ONLY our performers and a caregiver. For the Saturday rehearsal there will be no spectators in the audience (except for the finale rehearsal). Fathers will have access to a quick change dressing room backstage to help with costumes changes if required on the Saturday rehearsal.
Note – There is a rehearsal on Saturday 5th December plus a show the same day, the second show is on Sunday 6th December. You have 3 dates to write down for photos and rehearsals, only the photograph day is optional although we would love all of our students’ to be there. Please check your times on the studio wall or on our website www.awda.co.nz on the about us page:
· Photo day (held at AWDA studio) on Sunday 29th November
· Rehearsal (held at Avondale College) 1st half Wednesday 2nd December or for the 2nd half Thursday 3rdDecember
· Full Dress Rehearsal (held at Avondale College) everyone Saturday 5th December each item once only AND compulsory finale rehearsal.
· Plus the show performances and after show prize giving 5th & 6th December
Finale and Prize Giving Organisation
Saturday 5th December (4:30 show)
Sunday 6th December (2:30 show)
Finale is at end of the show in full costume. Curtains close, no prize giving.
If you are under 12 and dancing in the first half of the show only you do not need to attend finale this performance.
All students are to be in finale and prize giving at the end of the show (all performers will receive a ribbon).
No costumes for the finale this year, instead wear something dressy (no trackpants etc).
All hired costumes are to be returned as soon as you have danced BEFORE prize giving and have your gear packed up.
SATURDAY 5th December – 4:30pm show
If you wish to stay between the rehearsal and the show food will be sold until 3:00pm (with BBQ/drinks/chips/chocolate etc), no eating in the dressing rooms please and remember to respect the venue and tidy up all your own rubbish.
Dancers performing in the 1st half will need to be there at 4:00pm, earlier if you are in the first few items. Dancers in the 2nd half will need to be there at 5:00pm.
Most JUNIOR items are in the first half of the show, younger students can go at half time or once they have danced. All other students wait backstage after they have danced for the finale which will be in costume, curtains will close after and there will not be a prize giving.
We think the show will finish approximately 7:00 p.m.
SUNDAY 6th December – 2:30pm show
Dancers performing in the 1st half will need to be there at 2.00pm, earlier if you are in the first few items. Dancers in the 2nd half will need to be there at 3.00pm.
All students are to wait until the end of the show for the finale and prize giving. Prize giving is in nice clothes not in your costume (e.g. dress/smart top and pants – no sweat pants etc).
HIRE COSTUMES – If you have a hired costume you need to get changed and return these to the costume station backstage as soon as you have danced. Please remember that parents/caregivers are not allowed backstage during the show except the parent/caregiver supervisor of the group who can assist younger students get changed if they need help. Prize giving will be at approximately 4:45pm. We will need quite a few older students to look after the juniors backstage, please let us know if you can assist.
Please note that this is long time for the younger dancers to be there; the show is approximately 2 hours and 20 minutes in length and the prize giving is at the end of the show. Please supply your child with something quiet they can do during the show e.g. colouring in books but leave all valuables at home. Note that no parent/caregiver is allowed backstage except the official supervisor for each class. Not every student can receive a prize but all will receive a show ribbon (so no students leave empty handed).
TICKETS – Please do not leave buying tickets too late!
We expect the Sunday afternoon show to sell out!!
TICKETS – Tickets are to be ordered through iTICKET
Book online www.iticket.co.nz
For phone booking call 0508 iTICKET 0r (09) 361 1000
Payment may be made by credit card or by cash/eftpos (via NZ Post shops*)
*this is a payment facility only, tickets must first be booked via iTICKET, post shop payments will incur an additional $2 admin fee. This year there is an eTicket option when purchasing tickets.
Booking fees will apply from iTicket
Adult Tickets (15 years and over) – $28
Children’s tickets – $20
Note: Dancers must not come into the audience, so please do not order tickets for them.
Exciting news – A DANCE WORKSHOP is being held on Saturday 12th December, there will be two sessions to choose from either 9-12 or 1-4. As a thank you for supporting AWDA through Covid we are offering this 3 hour workshop at no charge except for a $10 registration fee payable to secure your place. Get your Christmas shopping done while dropping your dancers to us to have fun doing open classes in a range of different genres. Students will be placed in groups according to age/levels, younger students will receive more breaks. Class numbers are limited so please register your interest with Kym email@example.com.
Term 1 will begin Tuesday 9th February 2021.
We have an exciting new online system being introduced next year so all students will need to re-enrol.
We are having enrolment days on Friday 5th February 3.00pm to 5.30pm and Saturday 6th February from 10.00am to 12.30pm.
This will be the ideal time to buy or order new leotards, shoes, music etc, pay for your Term 1 fees with prompt discount subtracted and to confirm class enrolments.
If we have enough enrolments we will have the following new classes available in 2021:
¨ Stretch Leap & Spin
¨ Divided lyrical class on Wednesday
¨ New junior contemporary classes
¨ Junior hip hop
¨ New Little Dancers (beginners) classes
Please check the timetable online in the New Year in case there is a change of day/time for your lesson.
It would be considerate if you would let us know if you are not continuing dance tuition next year so that we can enrol someone else in your place, or join two classes that may become too small.
Kym 027 264 7287